When negotiating contracts, it’s always in the clients’ best interest to ensure that a Natural Disaster Clause has been captured or you add it to the contract with an addendum. The weather these days is completely unpredictable, so it is best to cover your basis. Whether it is a flood in Calgary or a hurricane hitting the coast of Mexico, having a Force Majeure Clause included in your contract will ensure you are covered. Below is suggested verbiage surrounding what could (should) be included.
Force Majeure – This covers acts of God, war, government authority, disaster, strikes, civil disorders, curtailment of transportation facilities or other emergencies in their respective locations, any of which make it illegal or impossible to prove the facilities and /or for the program. It is provided that this agreement may be terminated for any one or more of such reasons by written notice without liability.
You can also add a rebooking Clause so that you can rebook at the same rates within a certain amount of time once the reason for canceling has been resolved.
Dragonfly Meeting Solutions Inc. always has our clients’ best interests at heart. If you need help putting together a full conference program or just sourcing space and negotiating contracts, please contact us!